Fells Point Fun Festival Contract
October 13th // 11 am – 8 pm
AS WITH ALL CONTRACTS, BE CERTAIN THAT YOU READ AND COMPLETELY UNDERSTAND THIS CONTRACT BEFORE ELECTRONICALLY SIGNING IT. PAYMENT OF FEES BY THE OCTOBER 1ST DEADLINE IS THE ONLY WAY TO SECURE YOUR PARTICIPATION IN THE EVENT.
Sponsorship: Should the festival secure a food/beverage sponsor, Food Vendors will be required to sell and official festival soda/bottled water at a fixed price point.
Beverages: Food Vendors MAY NOT sell alcoholic beverages of any kind.
Water: The Festival has limited access to water. The Festival does not provide direct hookups. Specific fire hydrants will be dedicated for water use bit it is recommended that you bring your own water source. The Festival will turn the hydrant on/off each day. Vendors should come prepared with equipment such as hoses and hydrant adapter to “tap” the hydrants.
Tents: Vendors must provide 10×10 tents with back rear wall to cover their spaces. Tents must have weights and be properly secured to minimize damage to other vendor’s property in the event of a windy day.
Trash Removal: Grounds must be kept clean and free from debris. There will be designated trash dumpsters provided for Vendors to use during the event. At the end of the event, Vendors may neatly leave bags of trash directly in front of their location for pickup. Vendors are expected to provide their own trash bins and trash bags.
Grease: Vendors are responsible for the disposal of their own grease. There will be no grease bins available onsite for Vendor use. All grease must remain with Vendor and be taken off site for disposal after the event. All Food Vendors using fry oil are to provide ground cover inside their designated area for the absorption of grease where applicable. No Food Vendor will be allowed to open for business if this ground cover is not in place. Grease absorbing mats work best. Absolutely no grease or grey matter is to be disposed of on the grounds, in portable restrooms, or down any drains. Anyone found inappropriately dumping or disposing of their grease will be fined $1,000, immediately be ordered to leave the site, and could potentially face criminal charges.
Ice: Ice will be placed in strategic area(s). Ice may be purchased from the ice vendor for $7.50 (40 lb bag), and Vendors must provide their own transportation of ice from truck(s) to their location (i.e. hand truck, cart, wagon, etc.). Vendors must use the Festival’s official ice vendor.
Fire Marshall: Vendors must meet all requirements set forth by the Baltimore City Fire Marshall. This includes, but is not limited to, having all labelled fire retardant structures (tents/sidewalks, etc.) when applicable. All fire extinguishers must have a valid recharged tag. If you are operating fryers or with grease, you must have a special K silver extinguisher. If you have any additional questions, please contact Baltimore City Fire Department, Office of the Fire Marshall, 410 E. Lexington St. Baltimore, MD 21201 (410) 396-5752.
Insurance: Once accepted to the Festival, Vendor must furnish a Certificate of Insurance no later than October 1st, 2018. Insurance certificates must name Fell’s Point Main Street, Inc., The Society for the Preservation of Federal Hill and Fell’s Point , Inc., BScene Events and Promotions, LLC, and the Mayor and City Council of Baltimore City and all their respective employees, agents, and representatives as additional insured parties. The required coverage shall not be less than the following:
- Workers Compensation: Statutory Requirements
- State Disability: Statutory Requirements
- General Liability: $1,000,000 occurence / $2,000,000 aggregate
- Automobile Liability: $1,000,000
Liability: Vendor shall bear sole responsibility for any personal injury, loss of property or merchandise placed upon or sold at or from the Festival from set up to break down. Vendor agrees to indemnify, defend, and hold harmless Fell’s Point Main Street, Inc., The Society for the Preservation of Federal Hill and Fell’s Point, Inc., BScene Events and Promotions, LLC, their respective employees, agents, and volunteers, and the Mayor and City Council of Baltimore City and all their respective employees, agents, and representatives from any and all claims, demands, suits, and actions, including attorney’s fees and court costs, arising out of this Contract or as a result of the Vendor’s activities on the Festival grounds or an portion thereof.
Health Department Permit: All approved Food Vendors will be required at their own expense to obtain and carry a Temporary Food Permit from the Baltimore City Health Department. You can reach the Baltimore City Health Department at (410) 396-4424. The deadline for receiving that permit is October 1st, 2018. Vendors will not be permitted to set up at the Festival without a copy of this permit.
Non-compliance: Fell’s Point Main Street, Inc. has the right to refuse any Vendor participating at the Fells Point Fun Festival if they do not comply with the rules and regulation set forth by Fell’s Point Main Street, Inc,. If a Vendor is found non-compliant, Fell’s Point Main Street, Inc. will not refund any portion of vendor fees.
Cancellations: No refunds will be given for any cancellation. All fees are non-refundable.
IMPORTANT: BY ELECTRONICALLY SIGNING BELOW, THIS IS A LEGALLY BINDING CONTRACT.
I understand that this application is an offer to participate in the 52nd annual Fells Point Fun Festival, and that this offer is not binding on the 52nd annual Fells Point Fun Festival, Fell’s Point Main Street, Inc., The Society for the Preservation of Federal Hill and Fell’s Point, Inc., and that I have no rights hereunder until said committee has accepted this offer. I recognize that the Festival Committee has the right, at its sole discretion, to accept or reject any and all such offers.
I accept complete responsibility for the care and safety of my exhibit and materials during the Festival, and I will not hold the 52nd annual Fells Point Fun Festival, Fell’s Point Main Street, Inc., The Society for the Preservation of Federal Hill and Fell’s Point, Inc., BScene Events and Promotions, LLC, their respective employees, agents, and volunteers responsible for any loss or damage of any kind. Vendor shall pay all sales and other taxes, fees, and assessments required by any applicable federal, state, and local laws in connection with Vendors participation in the 52nd annual Fells Point Fun Festival. Vendor shall hold Fell’s Point Main Street, Inc., The Society for the Preservation of Federal Hill and Fell’s Point, Inc., BScene Events and Promotions, LLC, their respective employees, agents, and volunteers harmless from any and all taxes, including fees and penalties, if any, required to be paid in connection with Vendor’s activities under this contract. Vendor shall provide Fell’s Point Main Street, Inc. with all requested documentation to evidence Vendor’s compliance with tax laws, tax codes, and rules and regulations.
This contract, along with the Rules and Regulations governing the Festival contain the final and entire agreement between two parties hereto, and neither they, nor their agents shall be found by any terms, conditions, or representations not herein written.
I, the duly authorized participant, or agent of, have read and understand and so hereby expressly acknowledge receipt of and agree to all the terms, conditions, and authorizations contained in the application for exhibit space and the attached Rules and Regulations and Liability Provisions governing the Festival and I expressly agree to abide by the terms and conditions contained herein.